2018 Mansfield Market Rules & Regulations
The Mansfield Farmers Market is open April through October, every Saturday, 8am -1pm.
Our rules exist so everyone can have a great experience at our market. Please read completely and contact a member of management with any questions or concerns. Thank you.
The weekly 2018 fees are:
$15 for a standard 10'x10' space $20 for a 10'x20' space per week
$35 for a 10'x10 BPV space Entertainment booths are free
All spaces include electricity
A vendor application must be received and approved and the $10 non-refundable application fee paid before any vendor will be allowed to sell at the Mansfield Farmers Market.
The MFTM is not a climate controlled environment. Please come prepared for the weather.
Vendors are asked to commit to the entire season. Obviously, days will need to be taken off but we ask for weekly attendance as much as possible. If you know that you will be at another market, please try to find a replacement to work your booth at MTFM. Part time options may be able to be worked out – please note this request on your application.
All vendors must check in with management on their 1st market day to receive their space assignment.
Vendors must reapply to the market annually, regardless of any prior years' approval status.
Vendors are expected to sell only products of their making. A minimum of 75% of producer-created content is required on products and 90% of your table goods must meet this minimum.
Vendors must have a sign denoting their business name in a prominent location within their booth.
Vendors must have a tent in good condition that is properly weighted. In no instance may a tent be anchored to another vendor's tent. Vendors will be liable for any damage caused by their tent. When setting up, please leave some room (about a foot) between your tent and your neighbors’ tents.
Vendors are responsible for supplying their own tents, tables and chairs. Electrical outlets are provided for your extension cord. If you require more than one outlet, please bring a power strip with multiple outlets.
All food vendors must follow State of Texas and Tarrant County safety and sampling rules.
All items for human consumption must be kept off the ground- above 6 inches – at all times.
All food items must be labeled properly. Vendors will familiarize themselves with State, County & City regulations. Vendors are solely responsible for any damages resulting from unsafe, unapproved or unsound goods and may be dismissed from MTFM for unsafe practices.
Vendors are required to know State of Texas and any Federal guidelines/regulations for their industry.
Vendors who prepare food on-site: in a food truck or a vendor tent, or prepare items that are not listed on the cottage food list, must obtain a health permit from Tarrant County Health Department.
Produce resellers must list "place of origin" on all items.
No vendor shall advertise food, produce or products as "organic" unless they provide the manager with a USDA Organic certificate for their finished goods or food items.
Vendors must collect and remit sales tax, if applicable. Your sales tax ID# must be on file with the market.
All FULL TIME vendors are assigned a permanent spot at the market. Placement is determined by what product a vendor offers. We try to keep ‘like’ products at a distance from each other. If there is a problem with your spot, please speak to a member of management – we may or may not be able to make a change.
A ‘roll call’ email goes out every week to all vendors – This helps us keep records AND allows us to promote the vendor’s business. Please be sure to follow the directives in this email. Multiple absences during the season may result in loss of space and vendor may be required to reapply. Any vendor who has 2 “no shows” during the season will automatically be moved to Stand By status.
‘Stand By’ status means that a vendor will forfeit their space and will be contacted if, and when, the market has an opening on a particular week.
Vehicle parking is not allowed in the market area unless pre-approved by the Manager. Please speak with management when you first check in to see what parking options are available.
There is available parking in the school lot to the west of Broad Street.
Vendors are expected to be set up and ready to sell by 7:30am, each Saturday. If a vendor arrives after this time, management will make a determination as to whether the vendor’s vehicle may safely enter the market.
Vehicles are not allowed in the market area after 7:45am.
The Manager will receive your fee, each week, in cash only. We are working on taking online payments and should have that up by the start of the season. We will announce when this option is live.
Market closes at 1pm. We ask that vendors not break down until this time. Please be sure to bring enough product for the whole market day. If a vendor MUST leave early, speak to a member of management before attempting to remove your tent from the market area.
No vendor is allowed to "walk the market" with samples, coupons or literature. Advertising and sales may only be conducted within your assigned space.
If you bring children with you, please keep them in sight and do not allow them interfere with other vendors’ ability to conduct business.
No smoking is allowed in the sales area.
Possession of firearms or consumption of alcohol or use of drugs is not permitted and is grounds for permanent dismissal from MTFM.
All trash from your space MUST be deposited into provided trash receptacles by the close of market day. A $10 clean up fee will be assessed to any vendor whose space must be cleaned by management. Consistently breaking this rule can result in expulsion from the market.
Vendors are strongly urged to purchase liability insurance for their business.
Mansfield Farmers Market in no way guarantees the success of any vendor.
*********STANDARDS OF CONDUCT*********
Vendors/Representatives are expected to:
Be knowledgeable about their product – how it used, grown or produced and be able to clearly communicate that information to MTFM customers.
Display products in a presentable, attractive and sanitary way.
All selling areas must be kept neat, with aisles clear and with no product extending past the vendor tent.
Be honest and courteous when dealing with the public, other vendors and market management.
Be professional at all times; although we like to have fun during market, this is a business environment and all vendors are expected to act appropriately.
If you have complaints or grievances, speak with a market representative. If necessary, we will ask you to submit your issue in writing so that we may take appropriate, documented action. Publicly disrupting or attempting to cause dissent at the market may result in suspension or expulsion from the market. Let management handle your issue.
Thank you for reading these guidelines and rules. If there is anything listed here that you do not understand, please contact a member of management to discuss the issue.
We welcome you to our market and are here to help you succeed -and sincerely hope that you have a wonderful experience with us and a happy selling season!
**The Farmers’ Market Committee will select products which complement the market. Some of your products may not be allowed for myriad reasons, even though other products are accepted. We will work to minimize competition between market vendors, and make every effort to choose a Mansfield vendor over an out-of-town vendor with the same product(s). Each vendor is assigned a vending spot by the market manager. This spot is not transferable and vendors must not exceed their allotted spot or relocate without prior permission. When necessary for the market’s needs, vendors may be moved temporarily. This may happen due to another vendor not being in attendance.*
**The Mansfield Texas Farmers Market (hereafter MTFM) management reserves the right to restrict or terminate any vendor's activity or remove any product, which, at its sole discretion, is considered objectionable or inappropriate or is detrimental to the quality of the market as a whole. In the event of any restrictions or evictions, the MTFM and any affiliates will not be liable for any refund of rental or other expenses incurred by vendor.
The MTFM management reserves the right to remove, without refund or recourse, any vendor who misrepresents themselves or their product. In addition, the management reserves the right not to select vendors who may not be suitable for the market.
The MTFM reserves the right to amend or add to the applicable rules pertaining to and governing the Mansfield Texas Farmers Market at any time before and during the current season. All participating vendors at the MTFM will be made aware of all additions or amendments. The interpretation of all the rules by the management shall be final.
By accepting and paying for a vendor space at the Mansfield Farmers Market, you agree to adhere to these rules and guidelines. Violating these rules may be cause for eviction from the market.
Mansfield Farmers Market